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These options are available upon starting Access and allow users to enhance a database with predefined tables, queries , forms, reports, and macros.
Power users and developers can extend basic end-user solutions to a professional solution with advanced automation, data validation , error trapping , and multi-user support.
The number of simultaneous users that can be supported depends on the amount of data, the tasks being performed, level of use, and application design.
Generally accepted limits are solutions with 1 GB or less of data Access supports up to 2 GB and it performs quite well with or fewer simultaneous connections concurrent users are supported. If using an Access database solution in a multi-user scenario, the application should be "split". This means that the tables are in one file called the back end typically stored on a shared network folder and the application components forms, reports, queries, code, macros, linked tables are in another file called the front end.
The linked tables in the front end point to the back end file. Each user of the Access application would then receive his or her own copy of the front end file.
Applications that run complex queries or analysis across large datasets would naturally require greater bandwidth and memory. Microsoft Access is designed to scale to support more data and users by linking to multiple Access databases or using a back-end database like Microsoft SQL Server. With the latter design, the amount of data and users can scale to enterprise-level solutions. Microsoft Access's role in web development prior to version is limited.
User interface features of Access, such as forms and reports, only work in Windows. In versions through an Access object type called Data Access Pages created publishable web pages. Data Access Pages are no longer supported. The data i. Access allows databases to be published to SharePoint web sites running Access Services.
These web-based forms and reports run in any modern web browser. The resulting web forms and reports, when accessed via a web browser, don't require any add-ins or extensions e. Access can create web applications directly in SharePoint sites running Access Services. Access web solutions store its data in an underlying SQL Server database which is much more scalable and robust than the Access version which used SharePoint lists to store its data. Access Services in SharePoint has since been retired.
A compiled version of an Access database file extensions. ADE; ACCDE only works with Access or later can be created to prevent users from accessing the design surfaces to modify module code, forms, and reports. Both the. MDE and. ADE versions of an Access database are used when end-user modifications are not allowed or when the application's source code should be kept confidential.
Microsoft also offers developer extensions for download to help distribute Access applications, create database templates, and integrate source code control with Microsoft Visual SourceSafe. Users can create tables, queries, forms and reports, and connect them together with macros. Advanced users can use VBA to write rich solutions with advanced data manipulation and user control.
Access also has report creation features that can work with any data source that Access can access. The original concept of Access was for end users to be able to access data from any source. It also has the ability to link to data in its existing location and use it for viewing, querying, editing, and reporting. This allows the existing data to change while ensuring that Access uses the latest data.
It can perform heterogeneous joins between data sets stored across different platforms. Access is often used by people downloading data from enterprise level databases for manipulation, analysis, and reporting locally.
This makes it very convenient to distribute the entire application to another user, who can run it in disconnected environments. One of the benefits of Access from a programmer's perspective is its relative compatibility with SQL structured query language —queries can be viewed graphically or edited as SQL statements, and SQL statements can be used directly in Macros and VBA Modules to manipulate Access tables. Users can mix and use both VBA and "Macros" for programming forms and logic and offers object-oriented possibilities.
VBA can also be included in queries. Microsoft Access offers parameterized queries. These queries and Access tables can be referenced from other programs like VB6 and. Microsoft Access is a file server -based database. Unlike client—server relational database management systems RDBMS , Microsoft Access does not implement database triggers , stored procedures , or transaction logging.
Access includes table-level triggers and stored procedures built into the ACE data engine. Thus a Client-server database system is not a requirement for using stored procedures or table triggers with Access Tables, queries, forms, reports and macros can now be developed specifically for web based applications in Access Integration with Microsoft SharePoint is also highly improved. The edition of Microsoft Access introduced a mostly flat design and the ability to install apps from the Office Store, but it did not introduce new features.
The theme was partially updated again for , but no dark theme was created for Access. NET web forms can query a Microsoft Access database, retrieve records and display them on the browser. SharePoint Server via Access Services allows for Access databases to be published to SharePoint, thus enabling multiple users to interact with the database application from any standards-compliant Web browser.
Access Web databases published to SharePoint Server can use standard objects such as tables, queries, forms, macros, and reports. Access Services stores those objects in SharePoint. Access offers the ability to publish Access web solutions on SharePoint The macro language is enhanced to support more sophisticated programming logic and database level automation.
Microsoft Access can also import or link directly to data stored in other applications and databases. Microsoft offers free runtime versions of Microsoft Access which allow users to run an Access desktop application without needing to purchase or install a retail version of Microsoft Access.
This actually allows Access developers to create databases that can be freely distributed to an unlimited number of end-users. These runtime versions of Access and later can be downloaded for free from Microsoft.
The runtime version allows users to view, edit and delete data, along with running queries, forms, reports, macros and VBA module code. The runtime version does not allow users to change the design of Microsoft Access tables, queries, forms, reports, macros or module code. The runtime versions are similar to their corresponding full version of Access and usually compatible with earlier versions; for example Access Runtime allows a user to run an Access application made with the version as well as through Due to deprecated features in Access , its runtime version is also unable to support those older features.
Access stores all database tables, queries, forms, reports, macros, and modules in the Access Jet database as a single file. For query development, Access offers a "Query Designer", a graphical user interface that allows users to build queries without knowledge of structured query language. In the Query Designer, users can "show" the datasources of the query which can be tables or queries and select the fields they want returned by clicking and dragging them into the grid.
One can set up joins by clicking and dragging fields in tables to fields in other tables. Access allows users to view and manipulate the SQL code if desired. Any Access table, including linked tables from different data sources, can be used in a query. Access also supports the creation of "pass-through queries". This enables users to interact with data stored outside the Access program without using linked tables or Jet.
When developing reports in "Design View" additions or changes to controls cause any linked queries to execute in the background and the designer is forced to wait for records to be returned before being able to make another change.
This feature cannot be turned off. Non-programmers can use the macro feature to automate simple tasks through a series of drop-down selections. Macros allow users to easily chain commands together such as running queries, importing or exporting data, opening and closing forms, previewing and printing reports, etc. Macros support basic logic IF-conditions and the ability to call other macros.
Macros can also contain sub-macros which are similar to subroutines. In Access , enhanced macros included error-handling and support for temporary variables. Access also introduced embedded macros that are essentially properties of an object's event. This eliminated the need to store macros as individual objects. However, macros were limited in their functionality by a lack of programming loops and advanced coding logic until Access With significant further enhancements introduced in Access , the capabilities of macros became fully comparable to VBA.
They made feature rich web-based application deployments practical, via a greatly enhanced Microsoft SharePoint interface and tools, as well as on traditional Windows desktops. It is similar to Visual Basic 6. To create a richer, more efficient and maintainable finished product with good error handling, most professional Access applications are developed using the VBA programming language rather than macros, except where web deployment is a business requirement. In the database container or navigation pane in Access and later versions, the system automatically categorizes each object by type e.
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